A Wild Apricot alternative for clubs with a room
Wild Apricot and Join It are good at what they're built for: associations, nonprofits and communities. If your club has a physical room with lockers, guests and a bar, here's how the three compare, straight from each vendor's own pages.
Side by side
"Not listed" means we didn't find it on that vendor's site. It doesn't mean they can't do it, so ask them. Read September 14, 2026.
| Feature | Wild Apricot | Join It | Parlor |
|---|---|---|---|
| How it's priced | Yes By contacts, from $66/mo for 100 | Yes By members, from $29/mo plus a 1.5% to 3% fee | Yes $149 or $299/mo plus setup from $1,500, no cut of dues |
| Membership tiers | Yes | Yes | Yes |
| Recurring dues | Yes | Yes | Yes |
| Bank payments (ACH) | Partly Through Personify Payments only | Not listed | Yes |
| Applications with approval | Yes | Yes | Yes Member nominations, club approves |
| Member agreement at signup | Not listed | Partly Waiver fields in the signup form | Yes Accepted as a step in joining |
| Member portal | Yes Members site and member app | Yes Browser portal and wallet cards | Yes Browser portal, nothing to install |
| Lockers | Not listed | Not listed | Yes Holder, authorized users, contents |
| Guest passes per visit | Partly Event guests only | Not listed | Yes |
| Member check-in | Partly Event check-in by QR code | Yes Total plan and up | Yes Staff lookup at the door or bar |
| Events | Yes | Yes | Yes |
| Register (POS) connection | Partly Square, one-time payments in the admin app | Not listed | Partly Toast, in pilot |
Sources: Wild Apricot pricing, mobile app and Square, servicing fee and Personify Payments help articles. Join It pricing and check-in.
What the price really is
The sticker price is only part of it. Fees on your dues are where the bills differ.
- Wild Apricot
Priced by contacts, not members: $66 a month for 100 contacts, $154 for 500, $265 for 2,000. Its help center says US accounts using Stripe, PayPal or Authorize.Net pay a Payment System Servicing Fee of 20% of the subscription, even with no payments that month. Its own processor, Personify Payments, lists 2.99% plus $0.30 per card payment and 1.1% plus $0.30 per bank payment.
- Join It
$29, $99 or $199 a month for up to 250 members, rising with member count. Each plan adds a service fee on online transactions, 3%, 2% or 1.5%, and Stripe's processing fee is charged separately. No setup cost and no long-term contract.
- Parlor
$149 a month for up to 150 members, $299 for up to 500, plus a one-time setup fee that starts at $1,500. Features built just for your club are quoted before any work starts. No percentage of your dues: Stripe's normal processing fee applies and nothing is added on top. Every price is on the pricing page.
Which one fits
Pick Wild Apricot if
You run an association, a nonprofit or a club that's mostly events, a newsletter and a members-only website. It's a mature product with a big feature list and a 60-day free trial.
Pick Join It if
You want the lowest monthly subscription, you don't need a room-side tool, and a percentage on online payments is fine for your volume.
Pick Parlor if
Your club is a room: members come in, bring guests, keep something in a locker and get admitted by nomination. Parlor gets set up around how your club runs, with your club's name, logo and colors on every screen, and you work directly with the person who built it. It's newer and smaller than the other two, and it's a custom setup, not a sign-up-and-go app. More on how admissions work.
Questions about switching
How much does Wild Apricot cost?
Wild Apricot prices by contact count. Its pricing page lists $66 a month for 100 contacts, $154 for 500 and $265 for 2,000, with 10% off for prepaying a year. US accounts that take payments through Stripe, PayPal or Authorize.Net also pay a Payment System Servicing Fee of 20% of the subscription, per Wild Apricot's help center.
Does Wild Apricot handle lockers or guest passes?
Not that its site lists. Wild Apricot covers member levels, recurring dues, applications, events and a member portal. Guests show up for event registration, and we didn't find locker management or visit-by-visit guest passes on its site.
Is Join It cheaper than Wild Apricot?
The subscription starts lower: $29, $99 or $199 a month for up to 250 members. Join It also takes a service fee of 3%, 2% or 1.5% on online transactions depending on the plan, on top of Stripe's processing fee. On annual dues, that percentage adds up.
When is Wild Apricot the better choice?
When you're an association, a nonprofit or a club that mostly runs events, a newsletter and a members-only website, without a physical room. That's what it's built for, and it does it well.
How hard is it to switch to Parlor?
The setup is done for you. Your member list comes in from a spreadsheet or an export, and each member gets a personal link to put a card or bank account on file and keep their current renewal date. I set it up and train your staff, so you're not moving it yourself.
Let's look at your club.
Tell me a little about your club and I'll get back to you. If it looks like a fit, I'll walk you through Parlor set up the way yours runs. You'll talk to me directly, not a sales team.
Takes a minute. You'll hear back from me within a day.
Got it. Thank you.
I'll email you within a day to find a time that works. If it's easier, just reply to that email with a couple of times.